Why this matters
Defining registration details for your assets ensures proper identification, compliance, and accurate market data synchronization. This process sets up the legal and regulatory identifiers that enable automatic price updates, dividend tracking, and proper tax reporting for your investments.
Prerequisites
- You must be logged in as an Owner or Administrator
- An asset must already be created in the system
- Have the asset's registration and identification details ready
- Understand the different types of identifiers for your asset type
Steps
1. Navigate to Assets
Go to Assets → Select your entity → Find the asset you want to update
2. Access Asset Edit
Click the Edit button (pencil icon) in the actions dropdown for your asset
3. Update Basic Information
Review and update the basic asset details:
Asset Names
- Asset Name - Full legal name of the asset
- Display Name - Shorter name for display purposes (optional)
- Issuer Name - Company or entity that issued the asset (e.g., "Vanguard", "Commonwealth Bank")
Asset Classification
- Asset Type - Select the appropriate type (Listed Shares, Managed Funds, Property, etc.)
- Currency - Currency in which the asset is denominated
- Issuer Status - Check if this entity issues this asset (for private companies)
4. Configure Sync Options
Choose how the asset syncs with market data:
Manual Management
- Select Manual Management for complete control
- You manually update prices and other data
- Useful for private assets or when you want full control
Admin Asset Sync
- Select Sync with Admin Asset for automatic updates
- Click Find Matching Admin Asset to search for matches
- System will create an admin asset if no match is found
5. Enter Asset Identifiers
Provide the specific identifiers based on your asset type:
For Listed Shares (ASX, NYSE, etc.)
- Exchange - Select the stock exchange (ASX, NYSE, NASDAQ, LSE, etc.)
- Ticker Symbol - The trading symbol (e.g., "CBA" for Commonwealth Bank)
- Issuer Registry - Registry company (e.g., "Computershare", "Link Market Services")
For Managed Funds
- APIR Code - 6-character fund identifier (e.g., "VAN0002AU")
- ISIN Code - International Securities Identification Number
- Issuer Registry - Fund registry or administrator
For Bonds
- ISIN Code - International Securities Identification Number
- Issuer Registry - Bond registry or custodian
For Private Companies
- ABN - Australian Business Number (11 digits)
- ACN - Australian Company Number (9 digits)
- Issuer Registry - Company registry or share registry
For Property
- Property Address - Full property address
- Issuer Registry - Property registry or title office
For Vehicles
- Vehicle Registration - Registration number
- Issuer Registry - Vehicle registry or licensing authority
For Other Assets
- Other Identifier - Any relevant identification number or code
- Issuer Registry - Relevant registry or authority
6. Add Notes and Documentation
Include additional information:
- Notes - Any relevant notes about the asset or its registration
- Documentation - Reference to certificates, contracts, or other documents
- Special Instructions - Any specific handling requirements
7. Review and Save
Before finalizing the registration details:
- Verify all identifiers are correct and complete
- Check that the asset type matches the identifiers provided
- Ensure sync options are configured as desired
- Click Update Asset to save the changes
Expected Results
- Asset registration details are updated and saved
- If synced, market data begins updating automatically
- Asset appears with proper identification in reports
- System can track dividends, corporate actions, and price changes
- Asset is properly categorized for tax and compliance reporting
Example
Setting up ASX Listed Share Registration:
- Asset Name: Commonwealth Bank of Australia
- Display Name: CBA
- Issuer Name: Commonwealth Bank of Australia
- Asset Type: Listed Shares
- Currency: AUD
- Exchange: ASX - Australian Securities Exchange
- Ticker Symbol: CBA
- Issuer Registry: Computershare
- Sync Option: Sync with Admin Asset
Troubleshooting
- Can't find matching admin asset → Check that identifiers are correct and complete. Try different combinations of ticker/exchange or APIR/ISIN.
- Sync not working → Verify all required identifiers are provided for the asset type. Some assets may not be available in the admin database.
- Wrong asset type → Ensure the asset type matches the identifiers you're providing. Different types require different identifier sets.
- Identifiers not saving → Check that the format is correct (e.g., APIR codes are 6 characters, ABN is 11 digits).
What Can Go Wrong
- Incorrect identifiers → May result in wrong market data or inability to sync with admin assets
- Missing required identifiers → Asset may not sync properly or may not be recognized in reports
- Wrong asset type selection → May affect reporting and categorization of the asset
- Incomplete registration details → May cause issues with compliance reporting and tax calculations
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