Why this matters
Defining asset properties and characteristics is essential for accurate portfolio analysis, risk assessment, and compliance reporting. This process categorizes your assets by region, asset class, sector, and other key characteristics that enable proper portfolio diversification analysis and regulatory reporting.
Prerequisites
- You must be logged in as an Owner or Administrator
- An asset must already be created in the system
- Understand the asset's investment characteristics and geographic exposure
- Have knowledge of the asset's sector and sub-classification
Steps
1. Navigate to Assets
Go to Assets → Select your entity → Find the asset you want to configure
2. Access Asset Profile
Click the Profile button (pie chart icon) in the actions dropdown for your asset
3. Review Asset Information
The Asset Profile modal will display:
- Asset Name - The asset you're configuring
- Asset Type - The type of asset (Listed Shares, Managed Fund, etc.)
- Sync Status - Whether the asset syncs with admin data
4. Understand Classification System
The system uses a hierarchical classification structure:
Primary Classifications:
- Region - Geographic exposure (Australia, US, Europe, etc.)
- Asset Class - Broad category (Equity, Fixed Income, Alternatives, etc.)
- Sub-Class - Specific type within the asset class
- Sector - Industry sector (Technology, Healthcare, Financials, etc.)
- Weight % - Percentage allocation for this classification
5. Add Your First Classification
Click Add Classification to create your first property definition:
Select Region
- Australia - For Australian assets
- United States - For US assets
- Europe - For European assets
- United Kingdom - For UK assets
- Japan - For Japanese assets
- Asia Pacific - For broader Asian exposure
- Emerging Markets - For developing market exposure
- Global - For worldwide exposure
- Other - For other regions
Choose Asset Class
- Equity - Stocks and shares
- Fixed Income - Bonds and debt securities
- Alternatives - Alternative investments
- Cash - Cash and cash equivalents
- Property - Real estate investments
- Commodities - Commodity investments
Select Sub-Class
Based on your asset class selection, choose the appropriate sub-class:
For Equity:
- Australian Equities
- International Equities
- Emerging Market Equities
- Small Cap Equities
- Large Cap Equities
For Fixed Income:
- Government Bonds
- Corporate Bonds
- High Yield Bonds
- International Bonds
For Alternatives:
- Hedge Funds
- Private Equity
- Infrastructure
- Commodities
Choose Sector (Optional)
Select the industry sector if applicable:
- Technology - Tech companies
- Healthcare - Medical and pharmaceutical
- Financials - Banks and financial services
- Consumer Discretionary - Non-essential consumer goods
- Consumer Staples - Essential consumer goods
- Industrials - Industrial companies
- Materials - Mining and materials
- Energy - Oil, gas, and energy
- Utilities - Utility companies
- Real Estate - Property and REITs
- Telecommunications - Telecom companies
Set Weight Percentage
- Enter the percentage allocation for this classification
- Can be less than 100% (unclassified portion allowed)
- Total can be less than 100% for partial classification
- Cannot exceed 100% across all classifications
6. Configure Timeline
Set the active period for this classification:
Active From
- Set the date when this classification becomes active
- Defaults to today's date
- Can be set to a future date for planned changes
Active To (Optional)
- Set the end date if this classification has a limited period
- Leave blank for ongoing classifications
- Useful for temporary classifications or planned changes
7. Set Classification Source
Indicate how this classification was determined:
- Manual Entry - You manually entered this classification
- Admin Sync - Automatically synced from admin data
- Look-Through Calculation - Calculated from underlying holdings
- System Automation - Set by automated system rules
8. Add Additional Classifications
For complex assets, add multiple classifications:
- Click Add Classification for each additional property
- Common for managed funds with multiple exposures
- Each classification can have different regions, classes, and weights
- Ensure total weight doesn't exceed 100%
9. Review Weight Summary
Monitor your classification totals:
- Check the Total Weight display
- Green indicates exactly 100%
- Blue indicates less than 100% (acceptable)
- Red indicates over 100% (needs adjustment)
10. View Classification History
Access historical classification data:
- Click Show History to view past classifications
- See how classifications have changed over time
- Track the source and calculation dates
- Useful for compliance and audit purposes
11. Save Profile
Finalize your asset properties:
- Review all classifications for accuracy
- Ensure weights are appropriate
- Verify timeline settings
- Click Save Profile to confirm
Expected Results
- Asset is properly classified by region, asset class, and sector
- Portfolio analysis tools can accurately categorize the asset
- Risk assessment includes proper asset characteristics
- Compliance reporting reflects accurate classifications
- Historical classification data is maintained for audit purposes
Example
Classifying a Global Equity Fund:
- Classification 1:
- - Region: United States
- - Asset Class: Equity
- - Sub-Class: International Equities
- - Sector: Technology
- - Weight: 40%
- - Active From: 2025-01-01
- Classification 2:
- - Region: Europe
- - Asset Class: Equity
- - Sub-Class: International Equities
- - Sector: Financials
- - Weight: 30%
- - Active From: 2025-01-01
- Classification 3:
- - Region: Asia Pacific
- - Asset Class: Equity
- - Sub-Class: International Equities
- - Sector: Industrials
- - Weight: 30%
- - Active From: 2025-01-01
Troubleshooting
- Can't add classifications → Check if asset is synced with admin data. Synced assets may have restrictions.
- Sub-class options not appearing → Select the asset class first, then sub-class options will populate.
- Weight total over 100% → Reduce individual classification weights to total 100% or less.
- Classifications not saving → Ensure all required fields are completed and dates are valid.
- History not showing → Classification history may not be available for new assets or if no changes have been made.
What Can Go Wrong
- Incorrect region classification → May affect geographic diversification analysis and risk assessment
- Wrong asset class selection → Could lead to incorrect portfolio allocation and risk calculations
- Inaccurate weight percentages → May result in incorrect portfolio analysis and reporting
- Missing sector classification → May affect sector concentration analysis and risk management
- Incorrect timeline settings → Could affect historical analysis and compliance reporting
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