Why this matters
Creating new assets allows you to track and manage your investments, property, and other financial holdings. This process sets up comprehensive asset records with proper identification, valuation, and transaction tracking for accurate portfolio management and reporting.
Prerequisites
- You must be logged in as an Owner or Administrator
- Have an entity created in the system
- Gather asset information (name, type, identifiers)
- Understand whether you're the owner or issuer of the asset
Steps
1. Navigate to Assets
Go to Assets → Select your entity → Click New Asset
2. Choose Asset Role
Select your relationship to the asset:
Owner (You hold the asset)
- You own shares, units, or other assets
- You receive dividends, distributions, or income
- You can buy, sell, or transfer the asset
- Most common for individual investors
Issuer (You issue the units/shares)
- You are the company or fund issuing the asset
- You manage the asset and pay distributions
- You track unit holders and their holdings
- Used for fund managers and company administrators
3. Choose Creation Method (Owner only)
If you're the owner, select how to create the asset:
Copy from Existing
- Search for an existing asset in the system
- Copy details from a similar asset
- Faster setup for common investments
- Useful for multiple holdings of the same asset
Create New
- Start with a blank asset record
- Enter all details manually
- Full control over asset configuration
- Required for unique or custom assets
4. Search for Existing Asset (Copy method)
If copying from existing, search for the asset:
- Enter asset name, ticker, APIR, ISIN, or ABN/ACN
- Search will match your existing assets or market data
- Select the correct asset from search results
- Review the asset details before proceeding
5. Select Asset Type
Choose the appropriate asset category and type:
Investment Assets:
- Shares - Individual company shares
- ETFs - Exchange-traded funds
- Managed Funds - Unit trusts and managed funds
- Bonds - Government and corporate bonds
- Options - Stock options and derivatives
Property Assets:
- Residential Property - Houses, apartments, units
- Commercial Property - Office buildings, retail spaces
- Land - Vacant land and development sites
Other Assets:
- Cash - Bank accounts and term deposits
- Cryptocurrency - Digital currencies
- Collectibles - Art, antiques, precious metals
- Loans - Personal and business loans
6. Enter Basic Details
Provide essential asset information:
Display Name
- Enter a clear, descriptive name for the asset
- Examples: "Vanguard Australian Shares ETF", "123 Main Street Property"
- This will be shown in your asset list and reports
Currency
- Select the currency for this asset
- Most Australian assets use AUD
- International assets may use USD, EUR, etc.
7. Add Asset Identifiers
Enter relevant identification codes:
For Listed Securities:
- Exchange - ASX, NASDAQ, NYSE, etc.
- Ticker - Stock symbol (e.g., VAS, CBA)
- APIR - Fund code (e.g., VAN0002AU)
- ISIN - International identifier
For Property:
- Property Address - Full street address
- Property Type - House, unit, commercial, etc.
- Land Title - Title reference if available
For Companies/Funds:
- ABN - Australian Business Number
- ACN - Australian Company Number
- Fund Number - Superannuation fund number
8. Configure Sync Options
Choose how to manage asset data:
Manual Entry
- Enter all details manually
- Full control over asset information
- No automatic price updates
- Good for unique or custom assets
Sync with Admin Asset
- Link to market data for automatic updates
- Requires sufficient identifiers (ticker, APIR, ISIN)
- Automatic price and dividend updates
- Best for listed securities and managed funds
9. Create Initial Transaction (Optional)
Set up an initial holding for the asset:
- Check "Create an initial transaction" if you currently hold this asset
- Enter the transaction date (when you acquired it)
- Enter the quantity/units you hold
- Select the counterparty (broker, seller, etc.)
10. Review and Create
Before finalizing:
- Review all entered information
- Verify asset type and identifiers are correct
- Check that sync options are appropriate
- Click Create Asset to save
Expected Results
- New asset appears in your Assets dashboard
- Asset is properly categorized and identified
- If synced, asset will receive automatic price updates
- Initial transaction is created if specified
- Asset is ready for additional transactions and management
Example
Creating a Vanguard ETF:
- Role: Owner
- Method: Create New
- Asset Type: ETF
- Display Name: Vanguard Australian Shares ETF
- Currency: AUD
- Exchange: ASX
- Ticker: VAS
- APIR: VAN0002AU
- Sync: Sync with Admin Asset
- Initial Transaction: 100 units purchased on 01/01/2024
Troubleshooting
- Can't find existing asset → Try different search terms or create new
- Sync not available → Ensure you have sufficient identifiers (ticker + exchange, or APIR)
- Asset type not available → Check your entity type and permissions
- Initial transaction fails → Verify counterparty exists in your contacts
- Identifiers not recognized → Check format and spelling of codes
What Can Go Wrong
- Wrong asset type → May affect reporting and tax calculations
- Incorrect identifiers → Sync may fail or link to wrong asset
- Missing initial transaction → Asset will show zero holdings
- Wrong currency → May cause valuation and reporting errors
- Incomplete setup → Asset may not function properly for transactions
Related Guides